GDPR Policy (Revised June 2024)

1) All Members* must complete a current Fudoshin Ju-Jitsu Dojos application before being allowed to participate in lessons and as 
    such the following information will be required and kept on our secure database until such time that the student's membership 
    ceases.

2) A head and shoulder photograph is required for student** identification purposes and for future certificates.
       a) Student photographs may require updating annually and as such any previous head and shoulder images will be removed 
           from our electronic database. Paper records are no longer used.
   
3) Personal details required for membership purposes are as follows…
        a) Full Name
        b) Date of Birth, required for class allocation as follows Infant ages 5-7yrs, Juniors ages 8-12yrs, Intermediates ages 13-16yrs, 
            Senior Class 16+yrs (These age categories are used a guide line only.)
        c) Permanent residential address including Postal Code
        d) Personal telephone number (or Family contact, if student is under 18 years)
        e) Emergency Contact telephone number (required for all members)
         f) Email address for conveying club information only.

4) None of the Personal details required in Item 3 as above will be passed or sold to 3rd parties.
    
5) All personal and / or sensitive information of our student membership is kept on a secure electronic database.

6) Only the senior instructor and club registrar have access to the secure electronic database.

7) Current members may request to view their personal details kept on our secure database anytime.

8) Once membership has ceased (or in extreme circumstances revoked) all personal information as per items 2 and 3 will be 
    permanently deleted, If at a later time membership is applied for again all relevant information will be required as per any new 
    member.

9) Any club photographs*** are taken with parental verbal consent (for students under 16 years of age) at the time and will be made 
    available to students and or parents / guardians to view and if requested will be deleted from our electronic database.
      a) Any images, photos or videos once uploaded to our website or social media sites will be available to view in the public domain.

        Appendixes

Member* means any student who has completed the required registration documentation and completed any necessary payment.
Student** means Infants aged between 5 & 7 years of age, Juniors aged between 8 & 12 years of age, Intermediates aged 13 - 16 
                 years of age and seniors aged 16 - 75 years of age.
Photos*** means any photographic or video image taken of Student/s taken during group class activities and / or of individuals in 
                receipt of awards such a Certificate Presentations or Students of the Month. Photograpic images will be kept on the secure 
                database and may be used for club information or promotional purpose only and will not be passed or sold to 3rd parties.

Please also refer to our Terms & Conditions Policy for membership details.